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District Departments » Business Services » Facility Use/Rental

Facility Use/Rental

Frances Hager, Business Services Department
 
Office Phone (214) 780-3016       
Fax (214) 780-4019

AFTER HOURS EMERGENCY CONTACT:

Highland Park ISD Safety and Security Department (432) 553-7365
Highland Park ISD Facility Services (214) 243-3285
The Highland Park Independent School District facilities are designated primarily for educational purposes and school-related activities. District facilities may also be used after school hours for meetings of students, district employees, school-affiliated organizations (e.g. PTA and booster clubs), community groups, and other organizations and for-profit groups. However, such use of District facilities shall not be permitted when it interferes with the educational programs of any campus or District-scheduled activities including facility maintenance and/or repair projects. Requests made in the summer (June – August) for the upcoming school year will not be processed until the school year begins. This allows the District’s campuses time to complete their calendars.
 
Classifications have been created to differentiate among the various organizations/groups (such as non-profit youth sports, scouting groups, for-profit organizations and civic groups, etc.) and the fees for which each is charged. All organizations/groups within the same classification shall be offered fair and equal access to District facilities. See policies GKD(REGULATION), GKD(LOCAL) and GKD(EXHIBIT) for further information.
  
Who is able to rent a facility?
Organizations desiring to rent District facilities must complete and submit a District Lease Agreement. The application must be signed by an adult applicant and approved by the District personnel indicated in GKD(LOCAL).  Facilities are not available to rent by individuals. In addition, membership of youth-oriented groups must be made up of at least 60 percent of HPISD students.
 
How much advance notice is needed to rent a facility?
Applications must be filed no fewer than five business days and no more than 90 calendar days prior to the requested date(s) of use. Please complete and submit paperwork in a timely manner so that all necessary departments can be notified once an event is scheduled.
 
Payment:
Payment of facility use fees should be made payable to Highland Park ISD within 30 days of receipt of the invoice. Payment can be mailed to the attention of Highland Park ISD, Business Services, 7015 Westchester Drive, Dallas, TX 75205. The forms of payment accepted are cashier check, personal check, or money order.  We cannot process credit card payments.
 
The District will have first priority on facility use and may cancel any agreement for use of any facility by giving notice 24 hours prior to the event if the District determines that it must use the facility for a function directly related to the operation of the District. Unless otherwise noted, District facilities will be available for lease as follows: Monday through Friday until 9 p.m. and on Saturday 9 a.m. until 5 p.m. Facilities will not be available for lease on holidays and holiday weekends. Indoor facilities are not available for rent on Sunday. Please refer to the HPISD calendars.
 
Can I call my neighborhood school to request the use of a facility?
Proper procedures must be followed and departments need to be notified once an event is scheduled. Therefore, all reservations must be made by the appropriate personnel in the Business Services Department (hagerf@hpisd.org) rather than directly through the campus.
 
Can I reserve one of the open or unfenced fields for my team practices?
Most open areas and tennis courts on school grounds are available for public use during NON-SCHOOL hours when they are not in use by District groups. They should be utilized for the purpose for which they are intended on a first-come, first served basis. They should not be used for personal profit.  We do not schedule the use of these areas but ask that while on school property, groups must follow all District policies.
 
How to reserve a facility:
Step 1: Complete the online Lease Agreement.
Step 2: Wait for email of approval/denial of your Facilities Request.  
Step 3: When a Request has been approved, an electronic contract will be sent to the Requester. 
Step 4: Upon receipt of the electronically signed contract, the facility has been officially reserved for your use. Please carry a copy of your contract with you at the time of the rental.
 
Need Help? 
If you need additional assistance with the content of this page, please contact Frances Hager at 214-780-3016.
Facility Lease Agreement and District Facilities Usage Policies:
 
To submit online please click on the following forms:
*Completed Facility Lease Agreements can be e-mailed to hagerf@hpisd.org