Purchasing

Disclosure of Interested Parties (Form 1295)

The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency.

The law applies only to a contract (including an amended, extended, or renewed contract) of a governmental entity or state agency that either:

• requires an action or vote by the governing body of the entity or agency before the contract may be signed; or
• has a value of at least $1 million.

A business entity must file Form 1295 electronically with the Texas Ethics Commission using the online filing application. After completing the electronic form, the business entity will be prompted to print the form and send the notarized form to the governmental entity.

The governmental entity will acknowledge Form 1295 in the Texas Ethics Commission’s electronic system.

Contract Procedures for HB 1295 – Interested Parties

In order to comply with HB 1295, the following procedures are to be followed for all contracts and purchase orders requiring Board approval. This includes amended, extended, or renewed contracts per HB 1295.

Vendors must follow the steps below and complete form 1295 online with the Texas Ethics Commission before engaging in business with Highland Park ISD:

• Complete form 1295 online at the TX Ethics Commission website.
• After the vendor completes the electronic form, they will be prompted to print the form, notarize it, and return to the HPISD Purchasing Coordinator.
  • A copy of the completed and notarized form is to be submitted to the Purchasing office. This will allow the Purchasing office to electronically acknowledge the form with the Texas Ethics Commission after the Board approves the purchase.
• The Purchasing Department will complete the required electronic acknowledgment of the vendor’s 1295 form with the Texas Ethics Commission.

The District’s Purchasing Office only has 30 days to complete the process with the Texas Ethics Commission after the Board approves the purchase. It is critical that these steps are followed in a timely manner.

If you have any questions, please contact Kimberlee Marshall. The Texas Ethics Commission can be reached at 512.463.5800 to assist vendors with specific questions and technical support.

The Highland Park ISD's Board of Trustees have approved participation in the following purchasing cooperatives:

• Allied States Purchasing Cooperative: http://www.alliedstatescooperative.com/vendors.php- Operated by Region 19 ES
• Buyboard: buyboard.com- Operated by the Texas Association of School Boards (TASB)
• CP - Choice Partners Cooperative: choicepartners.org– Operated by the Harris County Department of Education HCDE
• DIR - Texas Department of Information Resources: dir.texas.gov– Operated by the State of Texas; for Technology items only
• EPCNT – Educational Purchasing Cooperative of North Texas:  https://epcnt.esc11.net/ - Membership includes Regions 10 and 11.
• EPIC6 Purchasing Cooperative - https://www.esc6.net/epic6
• Omnia Partners, Public Sector: https://www.omniapartners.com/publicsector - Merged National IPA and US Communities cooperatives under one umbrella.
• PACE - Purchasing Association of Cooperative Entities: http://programs.esc20.net/default.aspx?name=pace.Contracts– Operated by Region 20 ESC.
• Region 18 Education Service Center Purchasing Cooperative: https://www.esc18.net/apps/pages/purchasing-cooperative- Operated by the Region 18 ESC. For more information about being placed on the Region 18 bid list, contact John Burdsal at (432) 561-4335. (Awarded vendor listing PDF posted below.)
• TxSmartBuy: http://comptroller.texas.gov/procurement/registration/- Operated by the Texas State Comptroller's department.
• TIPS - The Interlocal Purchasing System: tips-usa.com– Operated by Region 8 ESC.
• Sourcewell – (formerly NJPA - National Joint Powers Alliance): https://www.sourcewell-mn.gov/contract-search

By becoming an awarded vendor through one of these Purchasing Cooperatives you assist HPISD and other school districts in complying with competitive purchasing laws and requirements. Vendors can then do business with HPISD and many other participating school districts in the State of Texas.

Highland Park ISD reserves the right to cancel all or any part of any order if not shipped as required or as instructed. All materials and services shall be subject to the District’s approval. Unsatisfactory materials will be returned at the seller’s expense. No substitution will be accepted without Purchasing Department approval. No charge will be allowed for packing, crating, palletizing or boxing.

1. No change(s) shall be made to this order without the written authorization of the Purchasing Department.
2. Materials must be properly packaged and marked with the purchase order number. Damaged materials will not be accepted.
3. Inspection of delivery will be made at the delivery point unless otherwise specified.
4. A Highland Park ISD Purchase Order must be required by the vendor before order fulfillment takes place. Purchase Order Number must be clearly identified upon each invoice. Invoices that do not indicate our PO number will be returned to the vendor.
5. Submit all invoices for payment in duplicate to Pat Gonzales, Accounts Payable, at 7015 Westchester Drive, Dallas, TX 75205, or email to accountspayable@HPISD.ORG. Invoices for partial deliveries must be so indicated.
6. Highland Park ISD is exempt from sales tax; invoices shall not include sales tax.
7. Terms: Net thirty (30) days unless otherwise agreed upon by the seller and the Purchasing Department. 
8. All prices must be F.O.B. delivery point. Where a specific purchase is negotiated F.O.B. shipping point, the vendor is to prepay shipping charges and add to invoice.
9. All containers or reels are to remain property of Highland Park ISD unless otherwise indicated.
10. The Purchasing Department may grant additional time for delivery when Highland Park ISD is at fault or is satisfied the delay is beyond the control of the vendor. Such grant must be in writing and made part of the order.
11. Rejected material will be returned to the vendor at the vendor’s risk and expense.
12. Quantities specified in the order are not to be exceeded. Any overages or duplicate orders will be returned to the vendor at the vendor’s risk and expense.
13. Goods delivered shall comply with Federal, State and local laws relative thereto. The vendor shall defend actions or claims brought and save harmless the District from loss, cost or damage by reason of actual or alleged patent infringement and/or copyright infringement.
14. Effective 1/1/2006: Chapter 176 of the Texas Local Government Code requires that any potential vendor or person considering doing business with Highland Park ISD disclose the vendor or person’s affiliation or business relationship that might cause a conflict of interest with the District by filing the questionnaire form CIQ. By law, the questionnaire must be filed not later than the 7th business day after the date the person becomes aware of the facts that require the statement to be filed. Acceptance of the PO represents compliance with the requirements of Chapter 176.
15. In case of default of the contractor, the District may procure the articles or services from other sources and charge the contractor as liquidated damages any excess cost or damages occasioned thereby.
16. Vendor shall not see, assign, transfer or convey this order, in whole or in part, without the prior written consent of the District.
17. Effective 1/1/2016: In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016. See https://www.ethics.state.tx.us/tec/1295-Info.htm for more information.
18. CERTIFICATION REGARDING TERRORIST ORGANIZATIONS & BOYCOTTING OF ISRAEL Govt Code 808 (HB89) and Govt Code 2252 (SB252) – In agreeing to do business with HPISD, the Vendor must certify that it is not a company identified on the Texas Comptroller’s list of companies known to have contracts with, or provide supplies or services to, a foreign organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State. Vendor further certifies and verifies that neither Vendor, nor any affiliate, subsidiary, or parent company of Vendor, if any (the “Vendor Companies”), boycotts Israel, and Vendor agrees that Vendor and Vendor Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the term “boycott” shall mean and include terminating business activities or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in Israeli-controlled territory.
19. Non-Appropriation Clause: According to the Local Government Code, Sec. 271.903. COMMITMENT OF CURRENT REVENUE. (a) If a contract for the acquisition, including lease, of real or personal property retains to the governing body of a local government the continuing right to terminate at the expiration of each budget period of the local government during the term of the contract, is conditioned on a best efforts attempt by the governing body to obtain and appropriate funds for payment of the contract, or contains both the continuing right to terminate and the best efforts conditions, the contract is a commitment of the local government's current revenues only. (b) In this section, "local government" means a municipality, county, school district, special purpose district or authority, or other political subdivision of this state.

VENDOR REGISTRATION

Highland Park ISD's Purchasing Office now utilizes an electronic vendor registration and bidding system called IonWave for the majority of our bids.  Prior to bidding, vendors must register here. This will send an email alert to the vendor when a bid is available in their selected commodities.

CURRENT BIDS

CLOSED BIDS

AWARDED BIDS