Disclosure of Interested Parties (Form 1295)
The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency.
The law applies only to a contract (including an amended, extended, or renewed contract) of a governmental entity or state agency that either:
- requires an action or vote by the governing body of the entity or agency before the contract may be signed; or
- has a value of at least $1 million.
A business entity must file Form 1295 electronically with the Texas Ethics Commission using the online filing application. After completing the electronic form, the business entity will be prompted to print the form and send the notarized form to the governmental entity.
The governmental entity will acknowledge Form 1295 in the Texas Ethics Commission’s electronic system.
Contract Procedures for HB 1295 – Interested Parties
In order to comply with HB 1295, the following procedures are to be followed for all contracts and purchase orders requiring Board approval. This includes amended, extended, or renewed contracts per HB 1295.
Vendors must follow the steps below and complete form 1295 online with the Texas Ethics Commission before engaging in business with Highland Park ISD:
- Complete form 1295 online at the TX Ethics Commission website.
- After the vendor completes the electronic form, they will be prompted to print the form, notarize it, and return to the HPISD Purchasing Coordinator.
- A copy of the completed and notarized form is to be submitted to the Purchasing office. This will allow the Purchasing office to electronically acknowledge the form with the Texas Ethics Commission after the Board approves the purchase.
- The Purchasing Department will complete the required electronic acknowledgement of the vendor’s 1295 form with the Texas Ethics Commission.
The District’s Purchasing Office only has 30 days to complete the process with the Texas Ethics Commission after the Board approves the purchase. It is critical that these steps are followed in a timely manner.
If you have any questions, please contact Mary B Witcher. The Texas Ethics Commission can be reached at 512.463.5800 to assist vendors with specific questions and technical support.