Purchasing

Overview of the Purchasing Department

All procurement of goods and services are done through the Highland Park ISD's Purchasing Department and are done so in a fair and competitive process that allows for the best quality and pricing for the district while simultaneously allowing for equal vendor participation and opportunities.

All district purchases are made through a Purchase Order drafted by the district purchasing office of the Business Services Department. Any questions, vendor opportunities, complaints, feedback or requests for information regarding competitive bidding should be directed to Mary B. Witcher, Purchasing Coordinator, at WitcheM@hpisd.org or by phone (214) 780-3021. 

HPISD Purchasing Levels Requirements Chart


Purchase Order Terms and Conditions

Highland Park ISD reserves the right to cancel all or any part of any order if not shipped as required or as instructed. All materials and services shall be subject to the District’s approval. Unsatisfactory materials will be returned at seller’s expense. No substitution will be accepted without Purchasing Department approval. No charge will be allowed for packing, crating, palletizing or boxing.

 

  1. No change(s) shall be made to this order without written authorization of the Purchasing Department.
  2. Materials must be properly packaged and marked with the purchase order number. Damaged materials will not be accepted.
  3. Inspection of delivery will be made at the delivery point unless otherwise specified.
  4. A Highland Park ISD Purchase Order must be required by vendor before order fulfillment takes place. Purchase Order Number must be clearly identified upon each invoice. Invoices that do not indicate our PO number will be returned to the vendor.
  5. Submit all invoices for payment in duplicate to Pam Hooker, Accounts Payable, at 7015 Westchester Drive, Dallas, TX 75205 or to HookerP@hpisd.org. Invoices for partial deliveries must be so indicated. 
  6. Highland Park ISD is exempt from sales tax; invoices shall not include sales tax.
  7. All prices must be F.O.B. delivery point. Where specific purchase is negotiated F.O.B. shipping point, the vendor is to prepay shipping charges and add to invoice.
  8. All containers or reels are to remain property of Highland Park ISD unless otherwise indicated.
  9. The Purchasing Department may grant additional time for delivery when Highland Park ISD is at fault or is satisfied the delay is beyond the control of the vendor. Such grant must be in writing and made part of the order.
  10. Rejected material will be returned to the vendor at the vendor's risk and expense.
  11. Quantities specified in the order are not to be exceeded. Any overages or duplicate orders will be returned to vendor at vendor's risk and expense.
  12. Goods delivered shall comply with Federal, State and local laws relative thereto. The vendor shall defend actions or claims brought and save harmless the District from loss, cost or damage by reason of actual or alleged patent infringement and/or copyright infringement.
  13. Effective 1/1/2006: Chapter 176 of the Texas Local Government Code requires that any potential vendor or person considering doing business with Highland Park ISD disclose the vendor or person's affiliation or business relationship that might cause a conflict of interest with the District by filing the questionnaire form CIQ. By law, the questionnaire must be filed not later than the 7th business day after the date the person becomes aware of the facts that require the statement to be filed. Acceptance of the PO represents compliance with the requirements of Chapter 176.
  14. In case of default of the contractor, the District may procure the articles or services from other sources and charge the contractor as liquidated damages any excess cost or damages occasioned thereby.
  15. Vendor shall not see, assign, transfer or convey this order, in whole or in part, without the prior written consent of the District.
  16. Terms: Net thirty (30) days unless otherwise agreed upon by seller and the Purchasing Department. Highland Park ISD does not pay late fees or interest.
  17. Effective 1/1/2016: In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016. See https://www.ethics.state.tx.us/tec/1295-Info.htm for more information.